MIT Departments, Labs, and Centers should:

  • Review and reinforce the policy that a card should only be used by the cardholder - i.e., the person whose name is on the card
  • Notify VPF Travel and Card Services immediately if department staff notices any suspicious activity or use of the card
  • Notify VPF Travel and Card Services of all temporary employee and student cardholder terminations
  • Validate that all travel has been processed when an employee or temporary employee gives notice that they are leaving MIT
  • Review unexpensed transactions on a monthly basis
  • Review travel reports on unexpensed travel transactions accessible through wikis.mit.edu. These reports provide data that is in the data warehouse but does not exist in SAP.  Link: https://wikis-mit-edu.ezproxyberklee.flo.org/confluence/display/DATAADMIN/Travel+Reporting